Employment Opportunity: Accounts Payable Clerk
Job Description/Responsibilities:
Under general supervision of the Finance Director, the Accounts Payable Clerk performs maintenance and processing of accounts payable for payment. They are responsible for reviewing, processing and maintaining records for all vendor invoices and check requisitions. This position ensures timely and accurate payments and proper documentation in compliance with financial policies and procedures.
Key Responsibilities
- Receive, review, verify vendor and contractor invoices, check requisitions, and related documents for accuracy and compliance with applicable guidelines, including sales tax regulations.
- Assign or verify appropriate coding for all invoices and check requisitions.
- Preform calculations to confirm payment amounts and make necessary adjustments.
- Enter invoices and requisitions into the accounting system.
- Process purchase orders in accordance with established procedures.
- Match original invoices and payment requests with supporting internal documentation.
- Prepare invoices and check requisitions for payment; obtain necessary approvals and handle check printing and mailing.
- Maintain vendor files and resolve billing discrepancies.
- File documentation and keep it organized for future research and reference.
- Monitor accounts to ensure timely payments; reconcile vendor statements.
- Assist auditors by providing requested data and clarifications.
- Record office and administrative expenditures (e.g., postage).
- Complete applicable year-end federal and state reporting requirements.
- Respond to inquiries from department managers regarding payments.
- Participate in ongoing training and professional development as needed.
Minimal Qualifications Include:
Education & Experience
- Associate degree in a business-related field and one (1) year of experience in an accounting-related position, or any equivalent combination of education and experience required; Bachelor’s degree in Accounting or related field is preferred
Knowledge, Skills and Abilities
- General accounting principles (e.g., general ledger, debits/credits).
- Microsoft Office Suite (especially Excel and Word).
- Accounting software (experience with Sage MIP Fund Accounting preferred).
- Problem-solving, including calculating departmental allocations.
- Operating office equipment (e.g., computers, copiers, calculators, fax machines, telephones).
- Communicate effectively both verbally and in writing.
- Work independently and be self-directed.
- Prioritize and manage multiple tasks and deadlines.
- Perform accurate data entry and financial calculations.
- Maintain confidentiality and demonstrate ethical behavior.
- Collaborate and work effectively as part of a team.
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position, in accordance with the Americans with Disabilities Act (ADA):
- Physical Demands: While performing the duties of this job, the employee is regularly required to sit, walk, and communicate effectively. The role may occasionally require lifting or moving objects up to 10 pounds.
- Work Environment: This position operates in a professional office environment. The noise level is typically moderate to quiet.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Disclaimer: Th information provided in this description has been designed to indicate the general nature and level of work performed by incumbents with this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. The job description is not an employee agreement or contract. The City of Buena Vista, Virginia is an Equal Opportunity Employer.
Salary & Benefits
This position has a salary range of $47,489.21 – $67,061.10 and benefits including medical insurance and enrollment in the Virginia Retirement System.
How to Apply:
Submit resumes to Christina Ruley, Director of Human Resources at cruley@bvcity.org
Deadline to apply is Friday, April 24, 2026
Christina Ruley, Human Resources Director
2039 Sycamore Avenue
Buena Vista, VA 24416
Email: cruley@bvcity.org
Contact (540) 261-8614 with questions
