Application – Special Event Permit | City of Buena Vista, VA

To get started, please fill out the form below. If you have any questions, please see the "Frequently Asked Questions" tab to the right.

Once your application has been received, our Special Event Review Team will review your application and contact you with next steps.

Special Event Permit Application

Primary Contact Information

Event Name *

Organization/Applicant Name *

Phone *

Event Contact Information

If different from above. This contact MUST be present through the duration of the event.

Contact Name

Contact Email *

Contact Cellphone *

Event Summary

Is this an annual event (having occurred previously)? *

Event Date *

Date of event

Is this a recurring event? *

If recurring, please describe:

For repeating events, you can add in all dates or say something like "Every Saturday in June, 4:00-6:00PM."

Requested Event Location *

Event Start Time *

Event End Time *

Please indicate start and end time of event

What time will set-up start? *

What time will clean-up end? *

Type of Event *

(examples: fundraiser, festival, block party, birthday party, race, etc.)

Event Description *

Please describe in detail the purpose of the event, activities during the event, and any other relevant information.

Estimated Event Size *

Please provide a breakdown of expected size of the event. Please include a total for volunteers and staff, vendors (if applicable), and estimated attendees.

Will food or merchandise be sold? *

If yes, please describe

Will food or beverages be prepared and served on site? *

If yes, Virginia Department of Health (VDH) requires the submission of an application for a temporary food permit when food will be prepared or served at an event. Permits are also required to serve or provide samples from any open containers, whether items are sold or offered at no cost. Contact VDH at (540) 332-7380. If a vendor has a mobile vendor permit through VDH , then a permit is not required. Approval of this event is contingent on proper state permits/licenses.

Will alcohol be served? *

Alcohol may only be served with a license from Virginia Department of Alcoholic Beverage Control (ABC). Contact ABC for more information at (804) 213-4400.

If yes, please describe

Will amusement devices be used? *

Amusement devices may only be used with inspection and permit from the City of Buena Vista Building Official. If you plan to have carnival rides, bounce houses, or anything of the like, contact Alan McMahan at (540) 261-8635 or amcmahan@bvcity.org

Resources Needed

Please check all that apply.

Physical Resources Description *

Please describe the time needed and location for each physical resource requested. If you require staffed traffic control, you MUST also submit a site plan. If none of the above is selected, please put N/A.

Would you like to request Buena Vista Police Department for Security? *

All events serving alcohol will be required to have security during the duration of the event. Number of security officers will be dependent on size and location of event at the discretion of the SERP. Please see information frequently asked questions to see if your event requires security.

How do you plan to promote your event and/or alert the community/adjacent business owners and residents of street closure (if applicable)? *